Graduation Commencement Ceremony and Rehearsal Information

Click to view Commencement 2013 Slideshow

As your professional studies at UTMB draw to a close, it is time to confirm the details of your rehearsal and graduation activities! Your SHP graduation ceremony will be an exciting and memorable occasion for you and your family and friends.

Students - Please note that School of Health Professions students DO NOT apply for graduation. Graduating students are identified by your department, so contact your advisor to ensure you have been added to the graduate list for the appropriate semester.

Commencement Date(s)LocationRehearsal TimeStudent Line UpCeremony Time
Friday, August 15, 2014Moody Gardens
Convention Center,
Expo B&C
9:00 AM 1:00 PM
Expo A
2:00 PM to 5:00 PM

* Invitations and Academic Regalia for commencement ceremonies can be ordered through the Bookstore which also makes arrangements for academic regalia for students and faculty.

See details and links below for more information:

Letter of instruction from the Bookstore (Students) Click here (PDF)
Regalia Order Form (students) Click Here (DOC)
Personalized Announcement Order Form: Click Here (EXCEL)
Pricing & Ordering Information (Faculty) Click Here (PDF)
Regalia Order Form (Faculty) Click Here (XLS)

August 15, 2014 Commencement Deadline: June 20, 2014
* Please note: Effective August 14, 2008, the School of Allied Health Sciences was renamed the School of Health Professions

Planning ahead? The next commencements will be held:

Commencement Date(s)LocationRehearsal TimeStudent Line UpCeremony Time
Friday, August 14, 2015 Moody Gardens
Convention Center,
Expo B&C
9:00 AM 1:00 PM
Expo A
2:00 PM
December Discontinued    

Here are some additional important details:

  • Commencement Location Physical Addresses:
    August
    Moody Gardens Conference Center, Expo B&C (Off Campus)
    Seven Hope Boulevard, Galveston, TX  77554
    Click here for directions
  • Ceremony Time: 2:00 pm, anticipate approximately 2 to 2 1/2 hours.
  • Rehearsal: 9:00 am rehearsal is very important to your commencement exercises day, arrive on time. A light continental breakfast will be provided. Rehearsal lasts a minimum of 2 hours and you will have a short break before having to return at 1:00 pm to prepare for line up in Expo A. The Office of Academic and Student Affairs highly encourage and recommend that all graduating students attend rehearsal. We cannot be held responsible for any discomfort or embarrassment the student may encounter as a result of not being familiar with the ceremony. It is a courtesy to follow students to be informed. Not attending rehearsal and/or arriving late can affect the student in the following areas: robing, line up placement, name cards, processional, procedures of ceremony and diploma presentation, photos and recessional.
  • Guest Information, Arrival and Seating: There is no limit on the number of guests and tickets are not required for guests and they are seated on a first-come first-serve basis. Doors will open at 1:15pm. Large groups may want to arrive earlier to find seats together. Saved seats will be released 15 minutes prior to the beginning of the procession and will be enforced by UTMB Police, Security and ushers. Doors will close if maximum capacity is reached. This decision is made by the Fire Marshall.
  • Guests with Disabilities: Family members and guests with disabilities are welcomed. Graduates and/or family members are strongly encouraged to submit seating requests as soon as possible. Wheelchair space and seating for mobility-impaired guests are both available on a first-come first-serve basis. One family member is permitted to sit with each person requiring seating for mobility-impaired. Other family members and friends may sit in the surrounding area. We will make every effort to accommodate parents and guests without advance accessible seating requests on the day of Commencement, however accessible seating is limited and advanced planning is strongly encouraged.

    If you have an accommodation request, please email Michelle Conley in the Office of Academic and Student Affairs by email at maconley@utmb.edu with the appropriate information and specific request. Advanced arrangements must be made to confirm special seating and early admittance. When you email your request, you will need to provide the name of the guest who needs the seating accommodation and the guest who will accompany them. We cannot guarantee specific location requests.
  • Parking:
    • For Moody Gardens ceremonies, parking is available in the Moody Gardens Convention Center Parking Garage and surrounding lots as directed.
       
  • Regalia/Caps & Gowns: SEE MEMO PDF's posted above. Order your caps and gowns from the UTMB bookstore at least two months prior to graduation. You may order in person or by calling (409) 772-1939. Specific ordering information in listed above. Your cap and gown can be picked up during the week leading up to graduation.  Note: Be VERY VERY careful if you decide to iron your gown as they will melt if the iron is too hot!
    Pick up: An email will be sent out when caps and gowns arrive in the bookstore and available for pick up. In the event you are a distance student or unable to pick up your cap & gown, you will be able to pick up during rehearsal.
     
  • Photography: UTMB photography will be taking pictures during the ceremony. All commencement photos can be viewed a few days after commencement at www.partypics.com. The passcode for that site for the 2014 August Commencement will be shp0814.
    2013 August/Summer Commencement was shp0813
    2012 August/Summer Commencement was shp0812
     
  • Videography/DVD: Discontinued.
     
  • DIPLOMA NAME FORM: You should have received an email communication from Enrollment Services regarding your diploma. In the event you are unable to locate this communique: Please go to MyStar and submit your diploma name.  We need this information so that we may order your diploma.
    PAS students have not received this email yet, but should receive it early during the Fall 2013 semester.  We encourage you not to wait for the email and proceed with updating this information now.

    In order to complete your Diploma Name you must follow these steps:
    1. Login to the MySTAR portal
    2. Under the Personal Information section of your Student Center main page click the Names link
    3. Click Add a New Name green button
    4. In the Name type drop down choose Diploma
    5. Leave prefix blank
    6. Complete first, middle, and last names – these names must be part of your student record name.
    7. Click the Save green button
  • ID: After the ceremony in order to receive your diploma, you must show a picture ID that clearly identifies who you are. NO EXCEPTIONS.
     
  • Address Updates: Be sure to update all your contact information in mySTAR for Enrollment Services (include your correct address and a permanent/alternate email address).
     
  • Email / Alumni Email: Beginning (45 days from Graduation Date) you will have a new way to maintain your utmb.edu email address Alumni Email for Life. We hope you continue to stay in touch with just a few easy steps.
    Simply log onto https://outlook.com/utmb.edu. You will maintain your UTMB username. Your new log on ID will be username@alumni.utmb.edu. Your initial password is your UTMB PID number (student ID). Once logged in, choose your language and time zone. It is highly recommended once you are logged in that you go to Options and select Change Your Password to reset your password and also register your security question to enable the ability to reset your password if it is forgotten. You can change your password by selecting OPTIONS and then selecting Change Your Password. Be sure to register a security question so if you do forget your password it can be reset.

    Please Note: This is a forwarding email and will not carry your files and folders currently stored on the UTMB server. Please take this time to save any files or they will be lost after the 45 day period. If you have any questions, please contact the Alumni Office Toll Free at 888-862-7111. If you choose NOT to use this service, please make sure your preferred email information is correct with Enrollment Services through myStar prior to graduation.
     
    Last year, the UTMB Office of Alumni and Parent Relations launched the UTMB Young Alumni Program. This is a fun way to stay connected after you graduate. Visit and “Like” the UTMB Young Alumni Facebook Page, today!
     
    If you have any questions, please contact the University Alumni Office Toll Free at 888-862-7111 or 409-772-5147.
     
  • Press Releases: Press releases on commencement are submitted to The Galveston Daily News. It is the responsibility of the student/graduate to forward this information to their respective hometown papers. News release and articles reside in the UTMB newsroom, located under the news/media tab on the web. For more information, please contact to Office of Public Affairs directly.

  • Hotel Info:

    Moody Gardens Hotel and Conference Center
    Rates: $159 (ask for UTMB School of Health Professions Commencement rate)
    Seven Hope Boulevard Galveston, Texas 77554
    Phone (409) 741-8484 | Toll Free (888) 388-8484
    Email: reservations@moodygardens.com
    Website: Click Here

Good luck with your remaining classes and final papers!

See also: Commencement Songs